I remember when I bought my last copy of Office in 2007. It was an upgrade, naturally, because it's always been an upgrade. I remember I first bought Office sometime before Bill Clinton was president. After that, every three to five years, when Microsoft revved the product, I'd pull out my wallet and pay Redmond for the new shiny bits.
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At least until about eight years ago. That was when Microsoft turned Office into a subscription service. I've been making regular payments on Office 365 ever since. Apparently, I'm not the only one. In July 2017, Microsoft announced that revenues for Office 365 beat out that of traditional Office licenses. Then, in October, the company predicted it will have two thirds of all Office users in the cloud by this coming summer.
Also: What is Microsoft 365? Microsoft's most important subscription bundle, explained
But what if you don't want to be part of the cha-ching flow that keeps Clippy in caffeine? Sure, you could look to one of the excellent Office alternative distributions, like LibreOffice. But what if you want to use real Office, but for free?
As it turns out, there are a few legitimate ways to use Office 365 without paying for it. Not all solutions apply to everyone, but for some of you, the following words may get you to the point where you can excel.
1. Free, online Office apps
If you're willing to use slightly feature-limited online versions of the venerable Office applications, you can. Just open your browser and point it to this link.
As you might imagine, this free offering is Microsoft's direct response to the various free Google Docs offerings. If you're okay with the reduced feature set in Office Online (which is still impressively complete compared to Google's versions), you can be sure your files are absolutely Office-compatible using just your browser.
2. Free Office mobile apps
If you use a phone or a tablet, you can get the mobile version of Office for free. We've looked at these versions before, and they're excellent implementations of the full Office applications -- again with some minor feature limitations.
One note: size does matter when it comes to Office mobile apps. If your screen is larger than 10.1 inches, you will have to pay for Office 365. That means that if you're running one of the cheaper iPads, all's good. But if you're using the new 10.5-inch or 12.9-inch iPad Pro, you'll need to pay your tithe to the House That Bill Built.
3. Educational versions
If you have one of the right .edu email addresses, whether you are a student, a teacher, or possibly even an alum, you can get the full Office 365 product for free. That includes the full, download-and-install applications, an Exchange account, Teams, and more.
The gotcha is that your school has to have bought an educational license to Office. If you want to see if your educational email address will help you win the free Office lottery, go to this page and enter your .edu address. Good luck!
4. Trial version
If you don't need to make Office into a career, and all you need to do is crank out one PowerPoint or Excel spreadsheet this month, a trial version of Office might do you.
There are some downsides to this approach. You'll have to give M$ your credit card -- and remember to cancel the trial before the month runs out. Otherwise, your free trial will turn into a year's payment for Office 365 Home edition.
5. Try again
People have reported, undoubtedly in violation of the terms of service, using a different email address and credit card to get another month trial of Office 365. That's a lot of work to avoid paying for a pretty exceptional software suite. I wouldn't advise it, but apparently it's been done.
6. Try, try again: the ProPlus trial
Because the idea of doing something only one way is a cultural anathema to the Redmond folk, there is actually a second legitimate way to get a trial version of Office. In this case, we're pointing you to the Microsoft Office ProPlus trial. This is another 30-day trial, aimed at potential enterprise customers.
Since this is an enterprise trial, if you qualify for the evaluation download, you can share it with up to 25 of your friends. I know. Way to be the life of the party, right?
7. Free with PC purchase
Okay, I know getting Office free with a PC purchase doesn't seem like the best way to save money, but hear me out. A lot of PCs come bundled with a year of Office 365, which is worth, generally, about $99.
The thing is, some of the PCs that come with a free year of Office 365 are ridiculously cheap. Go to Amazon's laptop section and then type in 'with free office' into the search bar. You'll see some inexpensive laptops (like the little $199 Asus gem shown above).
Yes, you're spending money, but if you think about it, you're getting both a laptop and a year of Office for less than two hundred bucks. You could keep the cheap laptop or even possibly resell it and get most of your money back.
Also: Microsoft Office 365: The smart person's guide TechRepublic
Look, I know it's far from ideal, and I pay my Microsoft tax every year, but if you want to save money and get a deal, spending an extra hundred bucks on top of the price of Office -- and getting a full laptop out of the deal -- is a pretty good compromise.
What else?
Have you found any other ways to save money on your computer or software purchases? What good (legitimate) deals have you seen? Go ahead and share with your fellow readers in the TalkBacks below. If I find any new deals for Office, I'll update this article, so bookmark it and check back regularly.
You can follow my day-to-day project updates on social media. Be sure to follow me on Twitter at @DavidGewirtz, on Facebook at Facebook.com/DavidGewirtz, on Instagram at YouTube.com/DavidGewirtzTV.
Previous and related coverage
You've got a new PC running Windows 10 Home. You want to upgrade to Windows 10 Pro. Here's how to get that upgrade for free. All you need is a Pro/Ultimate product key from an older version of Windows.
Microsoft's much-hyped free upgrade offer for Windows 10 ended in 2016, right? Not exactly. The GWX tool may be gone, but all the other upgrade tools still work. The end result is an apparently valid digital license, and there's no evidence that the free upgrades will end any time soon.
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8 simple Microsoft Office 365 best practices for making your documents more accessible TechRepublic
Microsoft has updated its Accessibility Checker for Office 365. The tool now suggests accessibility communication best practices for your documents automatically.
Related Topics:
Cloud Enterprise Software Windows Windows 10 Collaboration ReviewsMicrosoft Office can be expensive: The stand-alone versions of the software, which are becoming increasingly rare as Microsoft grows Office 365, start around $150 and only go up from there. Subscriptions to Office apps start at $7 per month or $70 per year, and prices quickly increase for professional versions of the software. The good news is that future versions of the software will probably be the same price. The bad news is it can be costly for consumers.
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Either way, it’s a lot to spend on basic productivity tools, but there is some good news. If you’re not a power user and don’t need all the latest, premium features, you can save a lot of money on Microsoft Office. Here’s how.
Use the free web and mobile apps
Microsoft has been gradually expanding the number of apps you can use online for free, and now offers an impressive suite that can easily merge with downloaded apps, if necessary, and has plenty of functionality for the average project.
It’s also really easy to sign up. Go to this web page, pick the app that you want (scroll down for all options), and log into your Microsoft account to get started. If you don’t have a Microsoft account, signing up is easy — plus, since you need Office Online, it’s a good idea to create one anyway. This allows you to use Word, Excel, PowerPoint, OneNote, Calendar, and other traditional Microsoft apps. It also gives you access to more niche apps, like Sway, an interactive report/presentation app; People, an advanced, Skype-friendly contact list; and Docs.com, for uploading and sharing documents.
So, if this is all here and available for free, why does the rest of this article exist? Because while these apps are useful, they’re also limited to only work for very basic functions. They don’t offer the full features that Office 365 provides and, of course, you need an online connection to use them. It’ll work for simple tasks, like putting together a simple document — but it won’t work for more complicated ones.
Get Office through your school
If you are part of an education organization (student, faculty or staff), take time to enter your school email address on this site and see if you can get a version of Office 365 for free. Microsoft extends this to all students, but your school needs to be signed up first or just get very lucky.
If your school isn’t part of the program, an administrator can sign you up easily. The benefits are basically the same as the trial version of the software, with the addition of a separate Class Notebook for class management, unlimited online meetings, and intranet customization options.
Try a free 30-day trial of Office 365
Ahh, the free trial lives on. If you want to experience Office 365 for free, you can — for a full month. Just head to the free trial page and sign up. The trial allows you to download Office 365 on up to five PCs or Macs, and lets you to use the Office mobile apps on up to five tablets and five phones. Plus, you get 1TB of OneDrive cloud storage for each user to experiment with. The trial includes the Office 2016 versions of Word, Excel, PowerPoint, Outlook, and other apps.
The downside is that you only get a month of service, which obviously isn’t beneficial if you need long-term access. Another caveat is that Microsoft requires your financial account information before the download and will start automatically charging you after the month is up, which can make disentangling yourself from Office 365 a little difficult (which is the point). It’s a good way to try out the full version of Office 365 to see if it offers enough to be worth the price tag but be ready to cancel if you don’t want to be charged.
Note: Some product offers can be a little tricky, like the “Try Office 365 Personal for free” hook on the Microsoft Store. Be warned that this is still referring to the one-month trial version, even if it doesn’t come right out and say so. And don’t try those “free product key” websites, which tend to be pretty sketchy and rarely deliver.
Sign up for an evaluation (30 to 60 days)
Over at its TechNet Evaluation Center, Microsoft also runs a program that allows you to test out certain Office apps for a period of time. This includes Project Professional 2016 (60 days), Visio Professional 2016 (60 days), and Office 365 ProPlus (30 days). It’s basically another way to get a free trial, but with more specific and full-featured software.
However, remember that it is an evaluation period, so the service will stop after the set period of time. Also, Microsoft may use this service to help work out the kinks in newer apps, so don’t expect everything to be perfect the first time around.
Don’t forget that you can use free Microsoft Office alternatives
If you need Office-like apps and need them fast, there are a lot of free versions and alternatives out there. These apps tend to have interfaces very similar to Office apps, and their files can often be transferred over to the Office suite with little to no hassle.
That makes these solutions great in a pinch — or just when you need to save some money.
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